Highampton Community Group

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HIGHAMPTON COMMUNITY GROUP

MINUTES OF ANNUAL GENERAL MEETING

HELD ON WEDNESDAY 23 SEPTEMBER 2015

AT 7.00 p.m. IN THE VILLAGE HALL


The Chairman called the meeting to order and thanked all those present for their attendance.


  1. Apologies for Absence

Apologies were received from Nic Crowe, James Varley, Germaine Andrew and Jade Knight.

  1. Minutes of the Last Meeting

These Minutes have been publicised on the website for the past 12 months and were agreed as a true record of the meeting held on 24th September 2014.

  1. Matters Arising

There were no matters arising.

  1. Report of the Year’s Work from the Committee

Steve Male presented the Chairman’s statement to the meeting, a copy of which is attached to these minutes.

The following items were put to the meeting for approval and carried unanimously:

  1. Treasurer’s Report

The Treasurer had provided a comprehensive report of the year’s accounts, with copies of the Profit and Loss Account and the Balance Sheet for the year to 30th September 2015.  Management Accounts were also available for the three major events undertaken by HCG during the past year, all of which were successful financially.  The Treasurer thanked all those many members of the community who had supported these events in so many different ways.

The Treasurer concluded his report by stating that the accounts showed a grand total of £2,126.68.

  1. Standing Down of the Outgoing Committee

All members of the committee were standing down but, sadly, Steve Male, Carole Ward, Margaret and James Varley and Gail and Nic Crowe have had to withdraw due to other commitments and personal reasons.

  1. Election of Committee Members for the Forthcoming Year

Mo Morel, Simmi Honey, Jane Bridges and Davina Wright were willing to offer themselves again as members of the committee and it was understood that Germaine Andrew and Jade Knight and would be prepared to join the committee.  Simmi Honey has agreed to take on the responsibilities of the Secretary and Jane Bridges the office of Treasurer, Steve Male therefore proposed that the election of the committee should be approved and this was unanimously agreed.

There being no nomination for Chairman it was proposed that the election of a Chairman be decided by the new committee at a later date.  The proposal was unanimously agreed by the meeting.

The Constitution allows for ten members on the committee and at present there are six.  Any new members who wished to join would be most welcome and the new committee can co-opt them during the year.

  1. Suggestions for Funding of Projects for 2015/2016

The committee detailed the guidelines within which the provision of funds would operate:

The Chairman proposed that this process should continue and the motion was carried unanimously by the meeting.

At the end of this coming year, hopefully upcoming events will have raised more funds which can be applied for and applications for funding can be made throughout the year.  Any suggestions from the community would be welcome for consideration provided they complied with the agreed guidelines.

  1. Suggestions for Events to be Arranged for 2015/2016

These and any other suggestions will be considered by the new committee.  

  1. Any Other Business

There was no other business.

  1. Date of Next Meeting

Wednesday, 21st September 2016, subject to change nearer the date. (After the meeting it was pointed out by Village Hall Committee members that this was already booked so the new committee will promulgate a new date nearer the time.


There being no further business, the Chairman thanked those for attending and closed the meeting.